Training Data Disclosure on Qiwa by January 31, 2027: Mandatory Even If You Trained No One, With Fines From SAR 5,000

Saudi Arabia's Ministry of Human Resources and Social Development is among today's top searches in the Kingdom, and the reason is its November 2, 2026 announcement: every private-sector establishment with 50 or more workers must disclose its training data on the Qiwa platform before January 31, 2027, whether it ran courses for staff this year or none at all. If you ran none, you disclose exactly that. The fines the ministry has published start at SAR 5,000 for a first violation and reach SAR 30,000 for repeat violations at large establishments. You have about 3 months, and the hard part is not typing data into Qiwa. It is collecting it: who was trained, on what, for how many hours, and at what cost.

What exactly did the ministry announce?

• Who must disclose: private-sector establishments with 50 or more workers, with a deadline of January 31, 2027, according to the ministry announcement of November 2, 2026.
• If you trained: you disclose trainee data, the programs, their hours and their costs.
• If you did not train: you disclose that you ran no programs, and you remain bound by the requirements set by regulation.
• Why now: the ministry is building a national database of private-sector skills development. The share of establishments that disclosed rose to more than 53% in 2025, from more than 38% in 2024, which means close to half of covered establishments have still not disclosed.

The ministry original announcement of the decision set out what disclosure covers: activities and hours, the number of trainees who completed a program across 4 groups (workers, students, graduates and job seekers), plans and reports, and the budget the establishment commits to, with no less than 8 units per trainee per year.

What is the fine for not disclosing?

The ministry published the fines by establishment size on its page on the Qiwa disclosure phase:

The amount is not the only risk. This data has become the baseline against which other decisions are measured, so an incomplete disclosure today makes your compliance with them harder to prove tomorrow.

Disclosure is tied to two other decisions

The ministry said the database supports other decisions that apply to the same establishments:

• Cooperative training for students: more than 120,000 students had benefited by the end of 2025.
• Graduates and job seekers: the ministerial decision announced in February 2026 requires establishments with 50 or more workers to take on Saudi on-the-job trainees equal to at least 2% of their total workforce each year, in programs lasting 2 to 6 months, with each contract documented on Qiwa. Establishments with 5,000 or more workers are held to 100 trainees a year.

In practice: the contracts on Qiwa, the cooperative trainees and the hours in your annual disclosure all describe the same reality. If their numbers disagree, the question will come from the platform, not from you.

Prepare your data before you open Qiwa: 6 steps

1. Collect every course that ran in 2026 from all its sources: external courses, in-house sessions, e-learning platforms, cooperative placements, graduate trainees. Most of it currently lives in a manager inbox, in finance invoices or in certificates in employee files.
2. Give each course a single record: program name, provider, date, number of hours, trainees, each trainee group out of the four, and cost.
3. Reconcile costs with finance: disclosure asks for cost, and every figure you enter should have an invoice behind it.
4. Review the contracts documented on Qiwa for graduates and job seekers, and check that their numbers and durations match your record.
5. If you ran no courses, disclose that and do not wait. A nil disclosure protects you from the non-disclosure fine, but it does not exempt you from the other requirements.
6. Enter the data on Qiwa through the establishment account, then the Training Management service, then activities and programs, and save or submit before January 31, 2027, as the ministry page explains.

If your employee files themselves are scattered, start with our article on the employee file as a single source of truth; the course record completes that file.

The Origami view

We read this announcement as a recurring pattern: the ministry is not asking for a report you write once, but for data that accumulates year after year and is cross-checked against its other platforms. An establishment that records each course the moment it happens in its HR system discloses in an hour; one that gathers it in January from email and invoices discloses in a week, with numbers that are hard to defend.

You do not need a new system for this year's disclosure; one clean spreadsheet is enough. But if you want the course record to become part of the employee file, read from Qiwa contracts and produce the disclosure report ready each year, that is the kind of custom work we build, and we covered connecting your systems to Qiwa, Mudad and GOSI in an earlier article. Reach us through our services page.

Conclusion

If you have 50 or more workers, you owe a disclosure on Qiwa before January 31, 2027, whether you ran courses or not, and the fine runs from SAR 5,000 to SAR 30,000 depending on size and repetition. Your step this week: a list of every course in 2026 with its hours, trainees and cost, reconciled against your Qiwa contracts before January gets crowded.